Everything your team needs to thrive
The Core HR Platform
Every Grove account starts with a powerful foundation. Your team directory, org chart, dashboard, and notification system work together from day one.
Dashboard
Command centre
KPI cards, quick actions, team overview, and pending approvals at a glance. Everything you need to manage your team starts here.
Team Directory
Find anyone
Searchable people directory with contact details, roles, departments, and profile photos. Find anyone in your organisation instantly.
Org Chart
Interactive visual hierarchy with zoom, pan, and click-through to employee profiles.
User Management
4-tier role system — Admin, HR Manager, Manager, and Employee — with granular permissions.
Setup Wizard
Up and running in 30 minutes — guided 23-step wizard covers org structure, leave, payroll, compliance, branding and admin invites. Re-enterable, drift-aware.
Approvals Hub
One inbox for every approval — leave, timesheets, volunteer hours. Bulk select, bulk approve, sidebar pending count, default-approver fallback after 3 days.
Notifications & Preferences
Real-time in-app + email notifications. Per-user × per-event-type preference matrix; admin-locked mandatory alerts; org-wide defaults.
Help Centre
Self-service FAQs and knowledge articles with search and feedback. Feature-flag aware so disabled modules stay hidden.
Leave Management
Streamline time-off requests and approvals
Take the hassle out of leave management with automated workflows, real-time balance tracking, and team calendar visibility. Your employees request time off in seconds, and managers approve with a single click.
Real-time balances
Employees always know their remaining leave entitlement
Smart notifications
Automatic alerts for pending requests and approvals
Policy compliance
Built-in PTO tracking and federal leave compliance
Bradford Factor
Automatic absence pattern tracking and scoring
Team Calendar
January 2026
Everything included with Leave Management
Timesheets & Clock-in
Hourly tracking that knows the rules
Record a week of work in a single grid — or clock in and out as you go. Set overtime thresholds per employee (full-time, part-time, 20-hour contracted) and Grove auto-splits regular vs overtime hours. Overtime accrues into TOIL (Time Off In Lieu) and credits instantly on approval. Payroll export carries both hour types into Xero, Sage, FreeAgent or QuickBooks with audit trails locked.
Variable hours welcome
Per-employee overtime thresholds — part-time aware, not fixed at 40
Built-in TOIL
Auto-credit on approval; reverse on reject; admin override on consumed hours
One-click payroll
Regular and Overtime columns flow into Xero, Sage, FreeAgent, QuickBooks
Auto-reminders
Weekly cron nudges anyone who hasn't submitted by Sunday
Week of 13 Jan
Sarah Chen · Operations
Everything included with Timesheets & Clock-in
Compliance & I-9
Stay current on every verification, every renewal
Define mandatory requirements (I-9 + E-Verify, EEOC training, OSHA certifications, state-specific licensing), set renewal windows, and scope to specific business units. Daily cron updates the dashboard with RAG counts. HR can mark exemptions with reason and expiry. Document evidence flows directly into the compliance record with full version history.
RAG dashboard
Current / expiring / overdue counts updated daily
BU-scoped requirements
Healthcare staff need OSHA training; Finance doesn't — scope rules to the right tree
Exemption workflow
Waive a check with reason and expiry — never silent, always audited
Daily expiry cron
Automatic alerts at 30 days out, again at 7, escalation if overdue
Compliance Dashboard
Early Years business unit · 18 staff
Everything included with Compliance & I-9
Multi-entity Org Structure
Model groups, franchises, federations
Build a tree from legal entities (with company number, VAT, tax reference, registered address) down through business units → cost centres → teams. Reports and payroll exports break out per entity. Managers see only their subtree. Reparent with preview before you commit. Multi-site support adds regional bank holidays and per-location calendars.
Per-entity payroll CSVs
One file per legal entity for clean payroll-provider handoff
Cost-centre tracking
Filter People, Reports and Calendar by any node in the tree
Subtree-scoped admin
BU and cost-centre admin roles without org-wide visibility
Regional holidays
Sites carry their own calendar — Dublin gets Irish bank holidays automatically
Organisation Structure
3 entities · 5 cost centres · 100 staff
Everything included with Multi-entity Org Structure
Documents
Basic upload on every plan; full versioning and HR sign-off on Growth+
All plans get document upload, retrieval, categorised storage, and access audit trail. Growth and Forest add DocumentFamily versioning — every upload becomes v1, v2, v3 with full history, optional HR sign-off before a version is active, in-browser GDPR-clean preview (PDF, image, CSV, Markdown), and per-version expiry tracking. Hard-delete is admin-only and audit-logged for GDPR erasure requests.
Full version history
Every upload becomes v1 → v2 → v3; old versions never lost
HR sign-off gate
Optional approval workflow before a new version goes active
GDPR-clean preview
Inline view (PDF, image, CSV, Markdown) — no file leaving the browser
Audit log on every access
Who downloaded which version and when — trail kept indefinitely
Everything included with Documents
Recruitment
Find and hire the best talent
Post jobs to multiple boards, manage applications in one place, and move candidates through your hiring pipeline efficiently. Collaborate with hiring managers and make better decisions faster.
Fast posting
Post to multiple job boards with one click
Team collaboration
Hiring managers can review and score candidates
Structured interviews
Consistent interview scorecards and feedback
Pipeline tracking
Visual kanban board for hiring stages
Senior Developer
Engineering • 43 applicants
Everything included with Recruitment
Employee Onboarding
Welcome new hires the right way
Create a memorable first impression with structured onboarding journeys. Automate paperwork collection, assign training, and ensure every new hire feels welcomed and productive from day one.
Digital documents
Collect contracts and forms before day one
Task checklists
Customizable onboarding checklists for consistency
Buddy system
Assign mentors to help new hires integrate
Quick setup
New employees ready in hours, not weeks
Everything included with Employee Onboarding
Volunteer Management
Charity-friendly — volunteers, hours, insights, all in one place
Built for charities, non-profits, schools, and any organisation that runs alongside paid staff with a volunteer base. Volunteers get their own profiles, hours-logging, and approval workflow — no co-mingling with payroll. Separation of duties is built-in: no volunteer can submit and approve their own hours. Volunteer Insights report aggregates hours, programmes, and contributors for board reports and grant applications.
Volunteer profiles
Separate from employee records; no payroll, no PAYE
Hours logging
Self-log or coordinator-log; built-in approval workflow
Separation of duties
No volunteer can submit and approve their own hours
Insights for boards
Aggregate hours, programmes, and contributors for grants
Volunteer Hours
17 active · 3 pending approval
Everything included with Volunteer Management
Performance Management
Drive growth with meaningful feedback
Replace annual reviews with continuous feedback. Set clear goals, track progress, and give recognition in real-time. Help your team understand expectations and grow in their roles.
Goal setting
OKRs and SMART goals with progress tracking
Check-in reminders
Regular 1:1 prompts for managers
Recognition
Peer-to-peer kudos and achievements
Review cycles
Flexible annual, quarterly, or project reviews
Current Goals
“Great work on the API migration. Your documentation was thorough and helped the whole team.”
Everything included with Performance Management
Training & Development
Grow your team with structured learning
Build a culture of continuous improvement with easy-to-create courses, track certifications, and ensure compliance training is always up to date. Help your team develop the skills they need to succeed.
Certifications
Track expiring certifications automatically
Learning paths
Create role-based development journeys
Compliance ready
Mandatory training with completion tracking
Progress reports
See training completion at a glance
My Learning
3 courses assigned
Everything included with Training & Development
Reports & Analytics
Make data-driven HR decisions
Get instant insights into your workforce with pre-built reports and customizable dashboards. Track headcount, turnover, absence patterns, and more. Export data easily for board presentations.
Visual dashboards
Beautiful charts and graphs at a glance
Export anywhere
PDF, Excel, and CSV export options
Real-time data
Always up-to-date workforce metrics
Compliance reports
Gender pay gap, diversity, and more
HR Analytics
January 2026
Everything included with Reports & Analytics
Connect Grove to everything
Export payroll data to your accounting software, receive real-time webhooks, sync calendars, and build custom integrations with the Grove API.
Payroll Export
Generate CSV exports compatible with Xero, Sage, FreeAgent, and more. Includes payroll journal, employee changes, and leave taken in a single ZIP download.
Webhook Events
9 event types for employee, leave, and onboarding changes. HMAC-SHA256 payload signing with exponential backoff retries and dead-letter queue.
iCal Export
Sync team leave to Outlook, Google Calendar, and Apple Calendar. Always-current calendar subscriptions for managers and employees.
Custom Integrations
Build your own automations or connect Grove to your existing toolchain via webhook events today. Public REST API coming soon for direct read/write integrations.
Compatible Payroll Providers
9 Webhook Event Types
employee.createdemployee.updatedemployee.deactivatedleave.requestedleave.approvedleave.rejectedleave.cancelledonboarding.startedonboarding.completedEnterprise-grade security, built in
Your employees trust you with sensitive data. Grove protects it with encryption, audit trails, role-based access, and full compliance across UK, US, and EU regulations.
Audit Trail
Every change logged with old and new values, who changed it, and when.
Encrypted Data
NI numbers, SSN, bank details, and salary encrypted at rest with AES-256.
Role-Based Access
4-tier permission system ensures employees only see what they should.
GDPR Compliant
Right to deletion, data export, consent management, and Data Processing Agreement included.
Multi-Region Support
UK, US, and EU employment law built in. W-4, I-9, FMLA, FLSA, WTD, and more.
Data Residency
Hosted on European infrastructure with full data sovereignty controls.
One platform, complete visibility
Everything works together seamlessly. Employee data flows automatically between recruitment, onboarding, training, and performance management.
Automated Workflows
When someone joins, Grove automatically creates their profile, assigns onboarding tasks, enrolls them in required training, and sets up their first review cycle.
Unified Analytics
See the complete picture of your workforce. Correlate leave patterns with performance, track training impact on retention, and identify trends before they become problems.
Built for the US
Every feature is designed with US federal and state employment law in mind. Built for US federal and state employment compliance.
AI Assistant (MCP)
Talk to your HR system through Claude, Cursor, or VS Code. Natural language queries, leave approvals, reports — all through your existing AI tools. Forest plan exclusive.
"Who's off today?" — instant team availability
Ask natural language questions about your workforce and get immediate answers. No dashboards to navigate, no reports to run.
Approve leave, run reports, look up employees
Take action conversationally. Approve pending leave requests, generate headcount reports, and find employee details — all without leaving your AI tool.
26 tools covering the full HR lifecycle
From employee search and leave management to training records and org chart traversal. Every major HR workflow is accessible via MCP.
Works with Claude Desktop, Cursor, VS Code, and any MCP client
Built on the open Model Context Protocol standard. Connect Grove to any compatible AI assistant in minutes.
Start nurturing your team today
40+ features, every module, no limitations.
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