Schools HR Software
Schools face demanding HR requirements — safeguarding compliance, Ofsted readiness, and managing diverse staff groups from teachers to caretakers. Grove HR helps school business managers and headteachers keep staff records organised, compliant, and inspection-ready without drowning in paperwork.
HR challenges in Schools
Single Central Record Maintenance
Ofsted requires an up-to-date Single Central Record of all staff checks — DBS, identity, qualifications, and right to work. Maintaining this accurately across all staff is a constant burden.
Mixed Contract Types
Schools employ teaching staff on Teachers' Pay and Conditions, support staff on NJC scales, term-time only contracts, and casual staff. Each group has different leave entitlements and terms.
Staff Absence & Cover Costs
Teacher absence triggers supply cover costs that strain school budgets. Monitoring absence patterns and intervening early can significantly reduce cover spending.
Solutions built for your sector
Single Central Record Maintenance
Store DBS certificates, qualification evidence, and right-to-work documents centrally with expiry tracking. Generate compliance reports that support your SCR for Ofsted at any time.
Mixed Contract Types
Configure separate leave policies for teaching staff, support staff, and term-time only contracts. Pro-rata calculations handle the complexity automatically for each group.
Staff Absence & Cover Costs
Bradford Factor scoring identifies staff with patterns of frequent short absences. Absence reports help school leaders spot trends and have supportive conversations before costs escalate.
Schools compliance
Grove HR helps you stay on top of the regulations that matter in your sector.
- Single Central Record — Keeping Children Safe in Education (KCSIE) requirements
- Enhanced DBS checks with barred list checks for all staff
- Prohibition order checks for teaching staff via Teacher Services
- Safeguarding training — Level 1 for all staff, designated safeguarding leads
- Burgundy Book (teachers) and Green Book (support staff) employment terms
Features that matter for Schools
Frequently asked questions
Can Grove HR help us maintain our Single Central Record?
Grove HR stores DBS checks, qualifications, right-to-work evidence, and safeguarding training centrally with expiry tracking. You can generate compliance reports to support your SCR whenever Ofsted visits.
How does Grove HR handle term-time only holiday calculations?
Configure custom leave policies for term-time contracts that calculate pro-rata entitlements based on weeks worked. The system handles the complexity of different contract types automatically.
Can teaching and support staff both use Grove HR?
Yes. Set up different leave policies and entitlements for teaching staff, support staff, and any other contract types. Each group sees their own correct entitlements through self-service.
Is Grove HR affordable on a school budget?
Yes. At £2.40 per employee per month, a primary school with 30 staff pays £72 per month. That is less than a single day of supply cover.
Explore Related Resources
Blog Posts
Onboarding Checklist Template: Free UK Guide [2026]
Research shows great onboarding improves retention by 82%. Get our free checklist template and learn best practices for welcoming new hires.
Read moreRight to Work Checks UK: Employer Guide [2026]
Every UK employer must verify that each employee has the legal right to work in the UK before they start employment. Getting this wrong can result in civil penalties of up to £60,000 per illegal worker. This guide covers exactly how to conduct compliant right to work checks.
Read morePerformance Review Template [Free UK Guide]
Performance reviews are one of the most valuable tools for developing your team and improving business results -- but only if done well. This guide provides a practical template and step-by-step process for running effective performance reviews in a UK workplace.
Read moreHR Glossary
Templates & Examples
Comparisons
Try Grove HR with our 30-day money-back guarantee
Purpose-built for UK employment law. Bradford Factor, statutory leave, and everything your Schools team needs, from just £2.40 per employee per month.
30-day money-back guarantee. Cancel anytime.